Visit a venue with your event plan in mind. A space can look attractive and still be unsuitable for the guest count, layout, suppliers or programme you need.
Is the capacity right for your layout?
Ask for the usable capacity for your planned seating and setup. A standing event, conference layout and banquet arrangement can use the same room very differently.
What facilities are included?
Confirm tables, chairs, power, water, washrooms, changing rooms, parking, security, cleaning and backup arrangements. Ask which items cost extra.
When can providers enter and leave?
Decorators, caterers, rental teams and technical crews need enough time to set up and remove equipment. Confirm access hours and any overtime charges or restrictions.
What rules affect the event?
Ask about sound limits, closing time, outside catering, alcohol, confetti, open flames, generators, photography and any permits the venue expects the host to arrange.
What are the payment and cancellation terms?
Read the booking terms before paying. Confirm the deposit, balance, damage deposit, date-change policy, cancellation terms and what happens if the venue cannot host the event.